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5 VENDOR DISCOUNTS, ALLOWANCES AND REBATES
5.1 Codes and Definitions
5.1.1 Permanent Discount
001 – Permanent Discount:
The vendor provides CTC with a permanent discount off the quoted price of the Merchandise that is equal to the stated percentage. Discounts must be taken off invoice, and must be no smaller than one decimal place in percentage.
5.1.2 Percentage In Lieu Allowance
201 – Percentage In Lieu Allowance:
The Vendor agrees to provide a financial commitment to help compensate for the expense involved in handling defective merchandise. This program allows the Vendor the option of having customer-returned defective merchandise destroyed at store level, rather than having it returned to the Vendor. The Vendor provides a financial commitment to support the Tire Percentage in Lieu Program. At the end of each quarter, the actual return rate is determined, and then a shortfall or surplus is calculated at SKU level.
The Shortfall/Surplus calculation is:
_ Based on a Rolling 12 month calendar
_ Based on Actual Sales and Returns (at landed costs) at CTC stores
_ Rolling 12 month shortfall/(surplus) = POS at landed cost *( Actual Return Rate – % in Lieu Rate)
Where:
_ % in Lieu Rate is the original return rate entered on the Vendor Discount, Allowances and Rebates form.
_ Actual Return Rate = returns at landed cost in the last 12 months / POS at landed cost in the last 12 months.
The Shortfall/Surplus is then rolled up to the Vendor level and either a debit (shortfall) or a credit (surplus) note is
produced and applied to your account as follows:
_ 1st Quarter Billing = Shortfall/Surplus *1/4
_ 2nd Quarter Billing = (Shortfall/Surplus *2/4) less Q1 billing
_ 3rd Quarter Billing = (Shortfall/Surplus *3/4) less Q1 & Q2 billing
_ 4th Quarter Billing = (Shortfall/Surplus) less Q1, Q2 & Q3 billing
This calculation ensures that no more than one quarter’s activity will be credited/debited to your account in any
given quarter.
Example
Rolling 12 months – example using 2004 (Q1 Jan. – Mar., Q2 Apr. – Jun., Q3 Jul. – Sept., Q4 Oct. – Dec.)
Quarter Relevant rolling 12–month period

Note:
If you do not provide a percentage in lieu discount, you must issue a permanent Return Authorization
Number in the column labelled Additional Vendor Information on the Discounts, Allowances and Rebates
form in the quote package. All handling costs related to returned product will be passed on to you. This
option is to be discussed in detail with the Category Manager.
5.1.3 Vendor Support Discounts
202 – Co-Op Advertising Allowance:
The Vendor agrees to provide a financial commitment to support the Tire Co-op Advertising program.
This program helps to offset the cost of the flyer program, television advertising, and catalogue production
among other advertising initiatives, specific to Tire. Tire will initiate and execute all related
Advertising programs at their discretion.